General Terms and Conditions for the conference “PolyMerTec”

Es gilt die deutsche Fassung der Allgemeinen Geschäftsbedingungen. The German version of the General Terms and Conditions are valid.

1. Organizer and venue

The international scientific conference "PolyMerTec" is carried out by the Institut für Polymerwerkstoffe e.V. (An-Institute of the University of Merseburg), hereinafter referred to as organizer. The conference takes place from 17.06.2020 to 19.06.2020 at the University of Applied Sciences Merseburg.

2. Registration

The registration for the conference is only online on the homepage possible. By the registration, the validity of these terms and conditions will be accepted.

After the registration process is finished, the participant receives a conformation and an invoice. By this, the registration is considered to be legally binding.

3. Deadline

Registration as a participant with a lecture is possible until 28.02.2020 and the registration of a poster until 30.03.2020, otherwise until the beginning of the event. The editorial deadline for the list of participants is 3 weeks before the start of the event.

4. Service and Conference fee

The conference fee is per person and event date. The participation fees valid at the time of registration apply.

Students / postgraduate students must provide a proof (student ID, statement of supervision, or similar documents). The documents must be valid at the time of the conference. Alumni are graduates of the University of Applied Sciences Merseburg, founded in 1992.

Participation in the conference is only possible with a paid conference fee. From the 2nd invoice amendment received from the participant a fee for the additional effort of EUR 20 per amendment will be levied.

Unless otherwise stated, the offer includes participation in the conference, conference materials and coffee-break refreshments.

Changes to the program are reserved for the organizer.

5. Payment and invoicing

Unless explicitly agreed otherwise, the participation fee is immediately payable with invoice.

In case of registration at the conference office, the fee is usually payable in cash immediately.

6. Cancellation

Cancellation are possible in written form by e-mail, fax or letter. Please send your cancellation by e-mail to, by fax to +493461 462766.

The costs for cancellation until 28.02.2020 are 50 EUR (except students and alumni of the University of Applied Sciences) and until 30.04.2020 50 % of the conference fees. In case of cancellation from 01.05.2018 to 05.06.2020 80 % of the conference fees will be charged. No refund will be given for a later cancellation.

If the conference is cancelled by the Institut für Polymerwerkstoffe e.V., the paid fees will be reimbursed in full. Further recourse claims toward the organizer are excluded.

7. Substitute participants

We would be pleased to accept a substitute participant appointed by you. The substitute participant needs to be appointed by you in writing, which is free of charge. Any differences between conference fees are either charged or credited to the participant.

8. Liability

The organizer is not liable for damage caused by forced majeure or for the lost / theft of valuables of any kind. The organizer is only liable in the case of damage caused by the participant during the conference in case of wilful intent or gross negligence. Furthermore, the organizer and organizers assume no liability for any kind of damages that are related with overnight stay and arrival.

9. Publication notice

The Institut für Polymerwerkstoffe e.V. (IPW) is entitled to document the conference by producing video and sound recordings of all kinds, to propagate or publish all photographic, video and film recordings as well as any technical reproductions arising from the contractual relationship, which IPW may do for its own promotional or editorial purposes, without geographical or material restrictions and without any restrictions in time.

Such images do not relate to specific individuals but reflect the character of the events, although individuals may be recognisable as participants of the event.

By registering for the event, the exhibitor/participant gives his/her assurance that he/she is aware of this circumstance and that he/she expressly consents to those photos, videos and other images to be created and published. If a participant is not in agreement with this, then he/she must tell the authorised photographer on site, during the event.

10. Privacy

The Institut für Polymerwerkstoffe e.V. collects and processes your data for own business purposes. For technical implementation of data processing we may use external services. If you don’t want to receive further information from us in the future, you can revoke the usage of your data at any time.

For such an issue please utilize the and mention the information about the conference. Thank you.

11. Final provisions

If any provision of these terms and conditions are or become invalid, the validity of the remaining provisions will not be affected. Instead of the ineffective term, an appropriate and permissible regulation corresponding to the meaning and purpose of these General Terms and Conditions occurs.


Merseburg, August 2019